The Conference is open to Rotarians, Rotaractors, Interactors, and invited guests. Self-declared membership type is recorded at registration and may be verified against Rotary International / district rosters.
An early-bird registration deposit of €100 (or $100 / equivalent) secures your seat at the early-bird ticket rate. This deposit is credited toward the total registration fee. The remaining balance is settled before the Conference.
The €100 / $100 early-bird deposit is non-transferable (it cannot be applied to another delegate, a different Rotary event, or a future District conference) and is non-refundable once paid, regardless of the reason for non-attendance.
The Organiser may make exceptions on a case-by-case basis in documented cases of medical emergency, at its sole discretion.
All registrations, deposits, and tickets purchased through this site (including the Conference fee and dinner, gala, and other event tickets) are non-refundable and non-transferable once paid, regardless of the reason for non-attendance. A ticket cannot be applied to another delegate, a different Rotary event, or a future District conference.
Any exception — such as a refund in a documented case of medical emergency, or a transfer — is considered on a case-by-case basis at the sole discretion of the finance team. To request one, email info@d2452conference.com with your name, booking reference, and the reason for your request. Where an exception is approved, any refund is issued to the original payment method.
If the Organiser cancels an event, the disposition of amounts paid is handled as set out in the force-majeure terms in Section 9 and at the Organiser's discretion.
All registrations and tickets are delivered electronically — there is no physical product shipped. After a successful payment or booking, your confirmation and ticket are made available in two ways:
Confirmation is normally available immediately after payment is recorded. Where a payment is made offline or is pending verification, your ticket becomes available once the payment is confirmed by the treasury team.
Your QR code is your entry credential and is scanned on arrival at the Conference and at ticketed events (dinners, galas, sessions). Please keep it confidential; anyone presenting a valid QR code may be admitted in your place.
If you have not received your confirmation, first check your spam folder and confirm the email address on your booking, then contact info@d2452conference.com and we will resend it.
Access to the member portal is by your email address. To sign in you request a one-time code (OTP) sent to your registered email; admin users may additionally hold a password. You are responsible for keeping access to your email and any password secure, and for all activity that takes place under your account.
You agree to provide accurate, current, and complete information at registration and to keep it up to date. The Organiser may suspend or refuse access where information is found to be false or where an account is used in breach of these Terms.
You agree not to attempt to gain unauthorised access to any part of the system, other users' accounts, or any data you are not entitled to, and not to disrupt or misuse the site. The Organiser may suspend or terminate access for any breach of these Terms, without refund where a breach of the Code of Conduct is involved.
The site is provided on an "as available" basis. While we aim to keep it accessible at all times, the Organiser does not guarantee uninterrupted availability and may suspend access for maintenance or for reasons beyond its reasonable control.
We collect the personal information you provide at registration: full name, email address, mobile phone number, Rotary club, country, dietary or accessibility requirements, and payment details. We may also link your record to publicly available Rotary International officer / member data.
Your personal data will NOT be sold, traded, or shared with third parties except where strictly necessary for the operation of the Conference. The limited cases where we share data are:
All third parties handling your data are bound by confidentiality and shall only use it for the purpose stated.
We retain your registration data for a minimum of seven (7) years after the Conference for audit, financial, and Rotary International reporting purposes. Beyond that period, data is securely archived or deleted unless you have separately opted in to receive future District 2452 communications.
You have the right to:
Requests can be sent to info@d2452conference.com.
Data is stored on secure servers operated by our hosting provider. Access is limited to authorised members of the Conference team. We use industry-standard practices to protect against unauthorised access, loss, or alteration.
The Conference will be photographed and video-recorded for promotional, educational, and reporting purposes. By accepting this clause at registration you grant the Organiser permission to use images and footage in which you appear, including (but not limited to):
Images and footage will not be sold or licensed to third-party commercial entities without your separate written consent.
If you would prefer not to be photographed, please inform the registration desk on arrival and you will be given a discreet indicator (e.g. a coloured lanyard) so our photographers can avoid you. If a specific image of you is published and you wish it removed, contact info@d2452conference.com and we will remove it from materials we control as soon as practicable.
The Conference is committed to providing a safe, respectful, and welcoming experience for all attendees, regardless of gender, age, sexual orientation, disability, ethnicity, religion, nationality, or any other personal characteristic.
Unacceptable behaviour includes harassment, discrimination, intimidation, or any conduct that violates Rotary International's Code of Conduct. The Organiser reserves the right to remove any participant whose behaviour is deemed inappropriate, without refund.
The Organiser maintains liability insurance for Conference activities as required by Rotary International. Attendees are responsible for their own travel insurance, medical insurance, and personal property. The Organiser is not liable for personal injury, loss, or damage to property except where caused by its proven negligence.
The Organiser reserves the right to postpone, relocate, or restructure the Conference (including a shift to a hybrid or virtual format) in response to force-majeure events: pandemic, civil unrest, natural disaster, regulatory restriction, or any other event beyond reasonable control.
The early-bird €100 / $100 deposit is non-refundable as set out in Section 1.3 above. If the Organiser cancels the Conference for any reason, the Organiser will communicate with registrants regarding the disposition of paid deposits at its sole discretion.
You may not assign, transfer, or sub-licence your registration, ticket, or any of your rights or obligations under these Terms to another person without the Organiser's prior written consent. The Organiser may assign or transfer its rights and obligations under these Terms to another District 2452 body, successor committee, or service provider acting on its behalf, provided your rights under these Terms are not adversely affected.
These Terms, and any dispute or claim arising out of or in connection with them, your registration, or any payment made through this site, are governed by the laws of the Republic of Lebanon. The courts of Beirut, Lebanon shall have exclusive jurisdiction, save that the Organiser may bring proceedings in any other competent jurisdiction where required to enforce its rights.
The Organiser may update these Terms from time to time. The current version is shown at the top of this page. Material changes will be communicated to registered attendees by email.
For any questions about these Terms or our handling of your data:
14th Rotary District 2452 Conference Committee
Email: info@d2452conference.com
Website: d2452conference.com